{"id":205,"date":"2021-11-08T10:24:05","date_gmt":"2021-11-07T23:54:05","guid":{"rendered":"http:\/\/blogs.flinders.edu.au\/cse-news\/?p=205"},"modified":"2021-11-08T10:24:05","modified_gmt":"2021-11-07T23:54:05","slug":"end-of-year-key-budget-dates-dont-miss-out","status":"publish","type":"post","link":"https:\/\/blogs.flinders.edu.au\/cse-news\/2021\/11\/08\/end-of-year-key-budget-dates-dont-miss-out\/","title":{"rendered":"End-of-year key budget dates: Don&#8217;t miss out!"},"content":{"rendered":"<p>&nbsp;<\/p>\n<p>It&#8217;s a key time for end-of-the-year budget and processing. Here&#8217;s everything you need to know from the finance department to ensure you don&#8217;t miss a beat&#8230;.<\/p>\n<p>&nbsp;<\/p>\n<h2><strong>Information about the EoY Deadlines for finances &amp; budgets <\/strong><\/h2>\n<p><strong><u>As we get closer to 31 December 2021 we would like to draw your attention to the key dates in relation to the End of Year processing. <\/u><\/strong><\/p>\n<p>&nbsp;<\/p>\n<h3><strong>Invoices for Payment (Uni\u2019s Account Payable System is referred to as Basware)<\/strong><\/h3>\n<ul>\n<li>Invoices in Basware need to be both coded &amp; approved by <strong>4:00pm Wed 15<sup>th<\/sup> December <\/strong>to make the <strong>last payment run for the year<\/strong>.\u00a0 If this is not achieved, they need to be both coded &amp; approved by <strong>4:00pm 22<sup>nd<\/sup> December <\/strong>to ensure they are reflected into the college accounts for 2021 year (but will not be paid until January 2022).<\/li>\n<\/ul>\n<p style=\"padding-left: 40px\">To achieve the requirement above we need you to send your invoices to <a href=\"mailto:invoices@flinders.edu.au\">invoices@flinders.edu.au<\/a> by close of business Monday 13<sup>th<\/sup> December<\/p>\n<p style=\"padding-left: 40px\">Helen Scott codes SE invoices in Basware, all confirmations of goods\/services delivered\/consumed, account codes etc., (necessary information) to be supplied to Helen same time i.e. cc <a href=\"mailto:cse.finance@flinders.edu.au\">cse.finance@flinders.edu.au<\/a> so as to enable Helen to get everything processed within advised cutoff date.<\/p>\n<p style=\"padding-left: 40px\">Email <a href=\"mailto:cse.finance@flinders.edu.au\">cse.finance@flinders.edu.au<\/a>.<\/p>\n<p style=\"padding-left: 40px\">Phone Helen on ext 15080<\/p>\n<p>&nbsp;<\/p>\n<h3><strong>Goods Services Purchased with a Corporate Credit Card (referred to as Purchase Card)<\/strong><\/h3>\n<ul>\n<li>Any expenditure incurred from using a corporate credit card must be coded and approved by <strong>4.00pm 4<sup>th<\/sup> January 2022<\/strong> to ensure the expenditure is reflected in the 2021 college accounts \/ results.<\/li>\n<li>If you have a significant expense on your Fraedom account that has not been coded or approved by that date, it <em>may<\/em> be able to be manually accrued by Natalie Venning Senior Finance Business Partner and Jodie Hoff Senior Financial Analyst up to <strong>COB Wed 5<sup>th<\/sup> January 2022<\/strong>.<\/li>\n<\/ul>\n<p><strong>\u00a0<\/strong><\/p>\n<h3><strong>Purchase Orders<\/strong><\/h3>\n<ul>\n<li>Purchase Orders for goods or services received in 2021 need to be receipted in TechOne (the Uni\u2019s Finance system) before <strong>4.00pm 22<sup>nd<\/sup> December 2021<\/strong> to ensure costs are included in 2021.<\/li>\n<\/ul>\n<p style=\"padding-left: 40px\">Helen raises SE purchase orders and receipts SE POs.<\/p>\n<ul>\n<li>Purchase orders raised but not receipted will remain as commitments against the college account at year end and will be carried forward in 2022. <strong><u>Receipting should only occur if the goods are received or the service provided<\/u><\/strong>.<\/li>\n<li><strong>Be aware carrying over a purchase order does NOT equate to an approved budget and does not mean that funds are available in 2022.<\/strong>\u00a0 Please contact Natalie Venning Senior Finance Business Partner ext 12850 or Jodie Hoff Senior Financial Analyst ext 12153 for further information.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h3><strong>Journals<\/strong><\/h3>\n<ul>\n<li>Journals will be processed in 2021 College\/Portfolio accounts until <strong>COB 7th January 2022<\/strong>.\u00a0\u00a0 Send information for journals to <a href=\"mailto:cse.finance@flinders.edu.au\">cse.finance@flinders.edu.au<\/a> and we will process.<\/li>\n<li>Journals refer to requests for expenditures to be transferred, internal user charging etc.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h3><strong>Requests for Invoice Creation \u2013 Income \/ Revenue<\/strong><\/h3>\n<ul>\n<li>Invoices will be created \u00a0and issued to external parties by the central finance team -r Accounts Receivable team up until to <strong>22nd Dec 2021<\/strong>.<\/li>\n<li>To ensure your Request for Invoice is processed in time, please ensure you raise a Service One request by <strong>COB 1<\/strong><strong>4<sup>th<\/sup> December, <\/strong>\u00a0the college\u2019s local Finance team will action promptly to ensure the central team receive the request by the central cut off date of 15<sup>th<\/sup> December.<\/li>\n<li>Significant requests missing the critical deadline can be manually accrued by Natalie &amp; Jodie, email <a href=\"mailto:cse.finance@flinders.edu.au\">cse.finance@flinders.edu.au<\/a><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h3><strong>General Principle<\/strong><\/h3>\n<p>It is important to note the following<\/p>\n<ul>\n<li><strong>Goods \u00a0must have been received<\/strong> or the <strong>services consumed in 2021<\/strong> for the expense to be recorded in 2021.<\/li>\n<li>If you have an <em>invoice that is processed in 2021 where the goods or service are not to be received until 2022<\/em> it is treated as a <strong><u>prepayment and the expense will be recorded in 2022<\/u><\/strong>.<\/li>\n<li>If you accept <em>income in 2021 however will be delivering a service in 2022<\/em> it is treated as <strong><u>prepaid income and will be record in 2022<\/u><\/strong>.\u00a0 This is particular relevant for our staff who might be taking delegate income \/ fees in 2021 now for a conference to be held in 2022 or for the teams of staff who may receive a payment from a researcher in 2021 however the analysis work will take place in 2022<\/li>\n<\/ul>\n<p>*<\/p>\n<h3>Enquiries<\/h3>\n<p>If easier phone Natalie ext 12850 or Helen ext 15080, email the enquiry to :\u00a0 <a href=\"mailto:cse.finance@flinders.edu.au\">cse.finance@flinders.edu.au<\/a><\/p>\n<p>&nbsp;<\/p>\n<p>*<\/p>\n<h3><strong>Staffing <\/strong><\/h3>\n<p>Trang Truong Senior Financial Analyst (Research) returned to work on <strong>Tuesday 19<sup>th<\/sup> October<\/strong><\/p>\n<p>3 days per week :\u00a0\u00a0 Tuesday Thursday Friday until around the middle of February 2022 when Trang will return to full time working days.\u00a0 Bedford Tuesday &amp; Friday; Tonsley Thursday<\/p>\n<p>Bev Amos Senior Financial Analyst (Research) will stay with our college until the middle of February 2022 to assist with research finance and ensure Trang\u2019s return to work is smooth.\u00a0 Bev is part time and works Monday to Thursday, Bev works from Tonsley on Thursdays.<\/p>\n<p>Please visit for any research finance needs or just to say hello<\/p>\n<p>*<\/p>\n","protected":false},"excerpt":{"rendered":"<p>&nbsp; It&#8217;s a key time for end-of-the-year budget and processing. Here&#8217;s everything you need to know from the finance department to ensure you don&#8217;t miss a [&hellip;]<\/p>\n","protected":false},"author":4267,"featured_media":223,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1432],"tags":[],"class_list":["post-205","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-finance"],"post_mailing_queue_ids":[],"_links":{"self":[{"href":"https:\/\/blogs.flinders.edu.au\/cse-news\/wp-json\/wp\/v2\/posts\/205","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.flinders.edu.au\/cse-news\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.flinders.edu.au\/cse-news\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.flinders.edu.au\/cse-news\/wp-json\/wp\/v2\/users\/4267"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.flinders.edu.au\/cse-news\/wp-json\/wp\/v2\/comments?post=205"}],"version-history":[{"count":0,"href":"https:\/\/blogs.flinders.edu.au\/cse-news\/wp-json\/wp\/v2\/posts\/205\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/blogs.flinders.edu.au\/cse-news\/wp-json\/wp\/v2\/media\/223"}],"wp:attachment":[{"href":"https:\/\/blogs.flinders.edu.au\/cse-news\/wp-json\/wp\/v2\/media?parent=205"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.flinders.edu.au\/cse-news\/wp-json\/wp\/v2\/categories?post=205"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.flinders.edu.au\/cse-news\/wp-json\/wp\/v2\/tags?post=205"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}