The University is preparing to roll out some new large IT applications. One of these is the new identity system, which is a critical service that provides you access to your required computer network resources, such as the Internet and email.
The identity system uses authoritative person data from HR and student systems to ensure that your access to the IT network is authorised, accurate, and secure. And the same data is used to display your information on the Staff Directory application (on the Flinders website).
The new identity system will go live in October. The impact is expected to be minimal (ie you should not notice too much change), however the Staff Directory will display some data differently.
The old identity system, FlinDirect, allowed you to specify your own Position Title and Location (Building and Room). Through time, FlinDirect came to be perceived as a source of truth for this information. The implementation of the new identity system has highlighted this as a problem, as “informal” personal data weakens the security of the Flinders IT network. In addition, official person data in the HR system has become out of date, so the new Staff Directory may display incorrect data.
Therefore we ask you to please take a few minutes to update your personal details (Name, Organisation Unit, Position Title, Location, and Emergency Contacts) in the HR system. This will ensure the new systems will continue to fully support you.
You can check and update your details on the Employee Self Service Portal. Once logged in, go to: ‘My HR -> Employment -> Appointment details’ or ‘My HR -> Personal Details -> Emergency Contacts’.
If you think there’s something that needs to be changed, please update it if you can.
Note that changing some data may require you to submit a form or seek advice. If so, please consult (in order):
- the HR website: http://www.flinders.edu.au/hr/forms.cfm
- your line manager or supervisor or;
- your HR Advisor – http://www.flinders.edu.au/hr/employment-staffing/hr-client-services-contacts.cfm