The University Travel Policy has been updated with clear information on a range of aspects including approvals, booking, expenses and more.
A new travel webpage with information and resources has made University travel particularly easy to understand and action, including:
- approval for travel
- booking travel
- class of travel
- health and safety
- travel expenses
Important things to remember:
1. BEFORE TRAVEL
Familiarise yourself with the university policy and procedures on the travel webpage. Discuss your intent to travel with your local manager/supervisor
2. SEEK APPROVAL
Seek written approval from an authorised person before booking your travel: Domestic Travel; International Travel through FlindersPro
3. BOOKING TRAVEL
Book travel through a university preferred Travel Management Company via Serko, or the Customer Service Centre.
Keep a record and stay up to date on travel advice and alerts.
Keep a record of:
- all receipts and support documentation required to reconcile expenses/seek reimbursement. Use the Fraedom mobile App to capture receipts as you go.
- of your business activities to substantiate any travel diary requirements
- of all necessary documentation to support any insurance claims
5. ON RETURN
Finalise your travel by completing credit card reconciliation, expense reimbursement and submission of a travel diary where necessary.
For any questions or feedback please contact David Paterson, Associate Director Procurement Services, Finance and Procurement Services or firstname.lastname@example.org.